Head of Cast & Volunteers
Gold Coast 2018 Commonwealth Games
Employment Terms: Contract
Salary: On application
Arts Area: Festivals, Music, Performing Arts
Job Area: Management / Executive
Based on the Gold Coast, the Head of Cast & Volunteers, will be responsible for overall management and delivery of casting requirements for the Opening & Closing Ceremonies of the Gold Coast 2018 Commonwealth Games to a world class international standard.
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You will be working closely, supportively and collaboratively with the Project Director & Creative Lead, David Zolkwer and Executive Producer, Merryn Hughes and other Heads of Departments to ensure the successful production and delivery of casting and volunteer requirements for the ceremonies.
As part of the Senior Management team, you will develop a close understanding of the ceremonies in order to realise and deliver the creative concept for the Opening and Closing Ceremonies within budget. The role requires both strong administration and communications skills alongside excellent operational planning and management skills.
You will lead the team who will identify, recruit, plan and manage the casting requirements for all volunteer and professional cast including the logistics required for recruitment, auditions, rehearsals and performance.
You will be one of the primary conduits of communication to the Gold Coast 2018 Commonwealth Games Organising Committee (GOLDOC) key functional areas and city agencies.
You will focus on building relationships with functional areas and key stakeholders both within GOLDOC and beyond.
You will be responsible for identifying and appointing the cast delivery team who will manage specific cast groups and Headline Talent (HLT) in both ceremonies.
You will develop the cast management plan and will be responsible for recruiting a local team of Cast Managers who will manage the groups from identification, auditions, rehearsals through to show.
You will be a confident and motivational leader with a positive outlook, and experience in managing large teams of personnel, ensuring that output is delivered to the highest possible standards.
About Jack Morton Public Events
Over the years we have created many award-winning public ceremonies and events that have inspired billions of people around the globe - moments of drama and spectacle that bring massive communities together and celebrate the unique qualities of time and place. Our goal is to create enduring memories and to leave behind a meaningful legacy.
We’re the team behind some of the most high profile and critically acclaimed stadium-scale events on four continents—including the opening and closing ceremonies of the 2004 Athens Olympic Games, the 2010 FIFA World Cup in Johannesburg and the Opening and Closing Ceremonies for the Commonwealth Games in Manchester 2002, Melbourne 2006, and Glasgow in 2014. We are thrilled to have now been appointed to deliver the Opening and Closing Ceremonies for the Gold Coast 2018 Commonwealth Games.
You can see more of the work we’ve done by visiting http://publicevents.jackmorton.com
About the Ceremonies Team
The working style of the team is relaxed but very much ideas and results focused. Though the working environment is friendly, informal and team orientated, attention to detail and a personal drive to take responsibility and ‘get it right’ is paramount. The satisfaction of our clients and other stakeholders drives everything we do and how we do it – we’re always working to exceed expectations.
What do you do, day to day?
Identify the cast requirements for each segment of the ceremonies.
Prepare operational planning requirements for each cast group - volunteer and professional.
Identify the costs involved for each group in relation to auditions - rehearsals onsite and offsite performances.
Prepare the volunteer cast recruitment plan and manage the recruitment of all volunteer cast.
Work with the Producer/s, Stage Management and Creative teams and prepare the operational requirements for volunteer cast auditions and rehearsals.
Manage the volunteer cast selection process with Producers, Choreographers and Directors.
Prepare and manage any training requirements for cast, both professional and volunteer.
Prepare the requirements, briefings and work with GOLDOC regarding the recruitment of the ceremonies volunteer workforce.
Together with the Producers, prepare and manage all paperwork required relating to the recruitment and performance of all paid professional cast. This will include contracts, WHS documentation, performance releases etc.
Attend production meetings and disseminate all relevant information to the casting team.
Work with GOLDOC’s functional areas to identify opportunities for the ceremonies to meet strategic ambitions for volunteer participants including specialist groups and organisations.
Manage the outreach program to volunteer groups such as associations and school clubs regarding cast volunteer opportunities within ceremonies.
Prepare and manage cast communications plan with your team. This will include audition and selection communication, personal and group correspondence, information briefings, cast orientations, rehearsal schedule management, wardrobe measurements and fitting schedules etc.
Prepare the audition, rehearsal attendance reporting schedules for all cast for the Producer/s, Director/s, Choreographers and Stage Management.
Recruitment and management of all casting staff including Cast and Volunteer Managers and Coordinators. Manage the delivery of their duties including assigning work, monitoring performance and providing recommendations.
Liaise with GOLDOC Volunteer Workforce team regarding volunteer policies, guidelines for supervision, scheduling and management.
Manage the scheduling systems, check-in/checkout process, shift reporting, uniform, entitlements and other benefit tracking.
Manage and coordinate all volunteer and professional performer staff and entourage at all rehearsals.
Coordinate the accreditation requirements for all volunteer and professional cast including data collection and status monitoring.
Inform the Executive Producer and Project Director/Creative Lead regarding any issues relating to cast.
Create and adhere to risk management strategies in relation to cast.
Create and adhere to all WHS strategies.
Manage and report on the reduction and elimination of cast and identify and manage the risks together with the show Producer/s and Director/s.
Manage the administrative requirements of the Casting Department and adhere to JMW policies and procedures including administrative, operational and Health & Safety requirements.
This is an evolving position and responsibilities and tasks may be identified from time to time.
What kind of person are you?
You have a minimum of 5 years’ experience working in live event production managing large cast groups for public events.
You have great team management skills.
You are confident working with stakeholders in presenting the ceremonies objectives and negotiating ceremonies requirements.
You are willing to take responsibility and be accountable for your work.
You are great with people at all levels.
You are unfazed by tight deadlines and conflicting priorities and remain calm and collected under pressure.
You are a confident, engaging and respectful communicator and presenter.
You have in-depth knowledge of operational and logistical aspects of production.
You have knowledge of Australian performing rights legislation.
You have the ability to write clear and concise copy.
You have advanced negotiating skills.
You have the ability to construct and manage a complex project budget.
You can delegate effectively.
You have a collaborative spirit and proven ability to work under pressure.
You are highly organised, with exceptional administration skills and flawless attention to detail.
You have an excellent working knowledge of MS Office, MS Project or FastTrack Scheduling.
You are willing to help grow and develop the ceremonies team, and be a proud ambassador for Jack Morton and the GC2018 Ceremonies team.
Not only that, but…
You are committed to playing your part in ensuring that the Gold Coast 2018 Commonwealth Games Ceremonies surprise and delight the watching world and serve to help create a meaningful and lasting legacy for the City of Gold Coast, Queensland and Australia.
Role duration 1 April 2017 – 30 April 2018
You must have Australian Work Rights
You must be located on the Gold Coast or planning to relocate
JMW will commence the shortlisted interview process shortly after applications open. If you intend to apply, please do so as soon as possible. Only shortlisted applicants will be contacted.
If you have previously applied for a position with ceremonies, please advise in your cover letter as we will have your information on file
|Applications Close: 5pm 14/02/2017